Memberships, packs and payments in one shared view — martial arts reception & admin

You are the desk everyone passes on the way to the mat. Parents asking if this month's fee is paid, students wanting to renew a class pack, an instructor needing to know who is cleared for Saturday's grading — it all lands on you. ClassWolf gives you one shared view so the answer is on your screen instead of in three different places.

Your day right now#

The membership list is in one program, payments in another, the grading schedule on a printout taped to the wall, and the real story of who actually trained last week on a clipboard you have to chase the instructor for. When a parent calls about a renewal, you put them on hold and dig. When two students want the same Tuesday class that is already full, you find out the hard way.

Where it breaks#

Every handoff is a chance to lose something. A class pack that should have expired keeps getting used. A membership lapses and nobody notices until the student stops coming. A grading list goes out of date the moment someone reschedules. You spend your day reconciling tools that were never meant to talk to each other.

Memberships and packs that manage themselves#

Memberships and class packs (bonos) live on the student's single record. Packs decrement automatically as students attend and expire on the date you set, so you are never manually counting punches or honouring a pass that ran out in March. When someone wants to renew, you see their history, their balance and their next grading on one screen.

Payments and cash without the shoebox#

Take payments and log cash in the same place you manage memberships, so the money side reconciles itself. EU-compliant invoicing is built in — Verifactus in Spain, e-invoicing in Italy — so the invoice that has to be correct is correct, without exporting to a separate tool or chasing the accountant.

When a parent asks "are we paid up and when does she grade?", that should be one glance at one screen — not three programs and a phone call.

Grading schedules that stay straight#

Gradings sit alongside the recurring timetable, with room and instructor conflict checks so a grading never collides with a regular class on the same mat. You can see at a glance who is enrolled, who has the attendance behind them and who still owes a fee before grading day.

Enrolment that fills itself in#

Public enrolment and sign-up pages let new students register online and drop straight into your system — no retyping a paper form at the desk. You greet them already in the school, with their details and their first class ready.

One shared view for the whole school#

This is the part that changes your day. Instructors mark attendance mat-side, the owner reads the reports, and you handle the desk — all from the same student records, the same timetable and the same payment status. Nobody is working from a stale printout. When something changes, everyone sees it.

You can reach a group by email too — everyone whose membership renews this month, everyone due to grade — without exporting lists by hand. And because the platform is multi-discipline, the BJJ stream and the kids' kickboxing class sit in the same shared view as the karate timetable. Start free with no credit card, and run the front desk of the whole martial arts school from one platform.