The software made for yoga studios
From vinyasa, hatha and yin to pilates, barre and meditation: schedule your weekly timetable, sell memberships and class packs, fill classes with public sign-up, check students in from your phone and get paid, without spreadsheets or a tangle of separate apps.
Management software built for the way a yoga studio runs
A yoga studio lives and dies by its timetable. The same grid repeats every week across several styles and levels, students book on a whim and sometimes drop in, the popular evening slots fill and need a waiting list, and almost everyone is on a membership or a class pack rather than paying per class. Add teachers covering each other, the studio’s real mat capacity, and the constant churn of new students trying their first week, and a paper sign-in sheet with a couple of spreadsheets falls behind fast.
- Weekly timetable across styles and levels
- Memberships and class packs that auto-debit
- Studio capacity caps with automatic waitlists
- Mobile check-in at the studio door
ClassWolf is yoga-studio management software that brings all of it into one calm system. You build your weekly timetable once and every class for the term appears on a colour-coded calendar automatically. You cap each class to your studio’s mat capacity, open public sign-up for the classes you want to fill, check students in from a phone at the door, sell memberships and class packs at reception, and issue compliant invoices when you need them. Reception, teachers and the studio owner finally share one view instead of three.
It is built for European studios from day one, with multi-language communication for staff and students, EU electronic invoicing and GDPR-friendly consent capture. And it starts free: the Cub plan is genuinely free forever for a small studio, so you can set everything up and run real classes before you ever think about paying.
Built around how a yoga studio actually runs
Styles and levels, many classes a week
Run vinyasa, hatha, yin, pilates and meditation side by side, organised by style and level, all on one weekly calendar. Set the weekday, time and teacher once and every class for the term is generated automatically, so your timetable builds itself instead of being retyped each season.
Memberships, packs and drop-ins that look after themselves
Sell an unlimited monthly membership, a ten-class pack or a single drop-in at reception. When you check a student in, the right credit is debited automatically, expiry is tracked, and you can see who has classes left at a glance, so renewals and chasing stop being guesswork.
Studio capacity and waitlists
Every class has a hard capacity that matches your real number of mats, so a class is never overbooked. The public sign-up page enforces the same limit, and once a class is full, students join a waitlist and are promoted automatically when someone cancels and a place frees up.
Students who book for themselves
Adults manage their own place and get the right reminders, while reception keeps full control. Per-user permissions let you invite teachers and front desk without handing over billing or settings, and every change is recorded in a full audit trail so nothing is ever lost.
Everything your yoga studio needs, in one place
The day-to-day tools a busy studio opens every class, designed to work together rather than as six disconnected apps.
Recurring timetable on autopilot
Set the weekday, time and teacher for a class once. Every session for the term is generated automatically on a colour-coded weekly calendar and stays in sync if you change the source class. Cancel a session and the booked students are notified in one click.
Mobile check-in at the door
Open a class on a phone and tap each row to mark present, absent, late or excused. Add a drop-in by searching or create a new student in three fields without leaving the screen. Everything autosaves, and membership or pack credits are debited as you go.
Branded public sign-up
Mark a class as public and you get a shareable booking link for your studio. Students sign up, receive a branded confirmation email and roll onto the waitlist if the class is full, all without you touching a spreadsheet.
Fee collection and overdue tracking
See who has paid, who is on a membership and who owes money, by month and by class. The collection view turns the awkward chase into a glance, so you contact fewer people and at the right time.
Teacher payouts by your rules
Pay teachers a fixed amount or a percentage of the fees actually collected for their classes. ClassWolf does the maths per teacher and per month and produces a clean payout report you can hand over or export.
Insights, birthdays and history
A day-by-hour attendance heatmap shows which classes and teachers are really working. Birthdays of the week are surfaced for a personal touch, and a full audit trail keeps the history of your studio so nothing is lost.
From sign-up to first class in one afternoon
- 1
Create your studio
Pick your country and main activity. ClassWolf sets your timezone, language and tax regime, so the defaults already match how you work.
- 2
Add your timetable, teachers and styles
A short wizard maps your studio space, your teachers and the styles you offer. Already have a list of students? Import it from a spreadsheet in a couple of clicks.
- 3
Open your classes and share the link
Set the weekly schedule and capacity for each class, mark the ones you want to fill as public, and share the branded booking link on Instagram, WhatsApp or your website.
- 4
Check students in and get paid
Mark attendance from your phone, sell memberships at reception, and watch credits, waitlists and payouts update themselves while you teach.
Made for European yoga studios
ClassWolf speaks your students’ language. The staff app and every automated email are available in English, Spanish, Italian, French and German, and the studio’s locale drives which one members receive, so a student who signed up in Spanish is never confused by an English reminder.
- Staff app and emails in 5 languages
- EU e-invoicing: Verifactu (Spain), SDI (Italy)
- GDPR consent capture and EU-based hosting
On the compliance side, EU electronic invoicing is built in, with Verifactu for Spain and SDI for Italy and more countries arriving as we onboard studios there. Marketing and photo consents are captured at sign-up the GDPR-friendly way, data is stored on EU-based infrastructure, and nothing is ever hard-deleted: deactivating a student preserves the full history so you keep your records without keeping clutter.
Yoga studio FAQ
Can students buy memberships and class packs?
Yes. Sell unlimited monthly memberships, ten-class packs or single drop-ins at reception. When you check a student in, ClassWolf debits the right credit automatically and tracks expiry, so the balance is always correct and renewals stop being guesswork.
Can I cap a class to my number of mats?
Yes. Every class has a hard capacity that matches your real mat count, so a class is never overbooked. The public sign-up page enforces the same cap, and extra students join a waitlist and are promoted automatically when someone cancels.
Does it build my weekly timetable automatically?
Yes. Set the weekday, time and teacher for a class once and every session for the term is generated on a colour-coded calendar. Change the source class and the schedule stays in sync, so you never retype your timetable each season.
How do teacher payments work?
You set the rule per teacher: a fixed fee or a percentage of the fees actually collected for the classes they taught. ClassWolf calculates each payout per month and produces a report you can review, export or hand to your accountant.
Do you take a cut of my payments?
No. ClassWolf never takes a percentage of your revenue. When online payments arrive you will connect your own provider and pay only that provider’s standard processing fee, directly to them.
Is the free plan really free?
Yes. The Cub plan is free forever for a small studio: up to three classes, three disciplines, three teachers and thirty students, with public sign-up and branded emails included. Upgrade to Starter when you grow.
Start your yoga studio in five minutes
No credit card, no setup fee, no sales call. Create your studio, set up your first classes and run your first session today, then upgrade only when you grow.