The software made for music schools
From piano, guitar and violin to voice, drums and ensembles: schedule private one-to-one lessons and group classes side by side, fill them with public sign-up, take attendance from your phone and get paid, without spreadsheets or a tangle of separate apps.
Management software built for the way a music school runs
A music school is two businesses in one calendar. There are weekly private one-to-one lessons, each tied to a specific teacher, room and time, with make-ups when a student is ill; and there are group classes and ensembles that fill up, run a waiting list and progress by level. Add monthly tuition, instrument and theory exams, recitals at the end of term, siblings on a family rate and adult learners who book for themselves, and a paper diary with a couple of spreadsheets stops coping almost immediately.
- Private one-to-one lessons and group classes together
- Rooms and teacher time without double-booking
- Mobile attendance between lessons
- Tuition, lesson packs and family discounts in one place
ClassWolf is music-school management software that brings all of it into one calm system. You set up private lessons and group courses once and every session for the term appears on a weekly calendar automatically, per teacher and per room, so nothing double-books. You open public sign-up for the classes you want to fill, take attendance on a phone between lessons, sell tuition and lesson packs at reception, and issue compliant invoices when you need them. Reception, teachers and the school principal finally share one view instead of three different diaries.
It is built for European schools from day one, with multi-language communication for staff and families, EU electronic invoicing and GDPR-friendly consent capture. And it starts free: the Cub plan is genuinely free forever for a small school, so you can set everything up and run real lessons before you ever think about paying.
Built around how a music school actually runs
Private lessons and group classes side by side
Run weekly one-to-one lessons with a capacity of one and group classes and ensembles with a real cap, all on the same calendar. Each lesson is tied to its teacher and room, so you see at a glance who is teaching what, where and when, without juggling three separate diaries.
Rooms and teacher time without clashes
Schedule by room and by teacher so a studio is never booked twice and a teacher is never expected in two places at once. Public sign-up respects the same limits, and when a group class is full, students join a waitlist and are promoted automatically as places free up.
Tuition, packs and make-ups that look after themselves
Sell monthly tuition, a ten-lesson pack or a term enrolment at reception. When you take attendance, the right credit is debited automatically, expiry is tracked, and you can see who has lessons left at a glance, so make-ups and renewals stop being guesswork.
Parents, kids and adults in one roster
A parent can be the contact while the child takes lessons, adults manage their own place, and siblings sit on one family record. Per-user permissions let you invite reception and teachers without handing over billing or settings, and every change is recorded in a full audit trail.
Everything your music school needs, in one place
The day-to-day tools a busy music school opens every session, designed to work together rather than as six disconnected apps.
Recurring schedule on autopilot
Set the weekday, room, time and teacher for a lesson once. Every session for the term is generated automatically on a colour-coded weekly calendar and stays in sync if you change the source course. Cancel a session and the family is notified in one click.
Attendance from your phone
Open a session on a phone and mark present, absent, late or excused between lessons. Add a trial student by searching or create a new one in three fields without leaving the screen. Everything autosaves, and tuition or pack credits are debited as you go.
Branded public enrollment
Mark a course as public and you get a shareable sign-up link for your school. Families enrol, receive a branded confirmation email and roll onto the waitlist if a group class is full, all without you touching a spreadsheet.
Fee collection and overdue tracking
See who has paid, who is on tuition and who owes money, by month and by course. The collection view turns the awkward chase into a glance, so you contact fewer people and at the right time.
Teacher payouts by your rules
Pay teachers a fixed amount or a percentage of the fees actually collected for their lessons. ClassWolf does the maths per teacher and per month and produces a clean payout report you can hand over or export.
Insights, birthdays and history
A day-by-hour attendance heatmap shows which slots and teachers are really working. Birthdays of the week are surfaced for a personal touch, and a full audit trail keeps the history of your school so nothing is lost.
From sign-up to first lesson in one afternoon
- 1
Create your school
Pick your country and main activity. ClassWolf sets your timezone, language and tax regime, so the defaults already match how you work.
- 2
Add rooms, teachers and instruments
A short wizard maps your studios, your teachers and the instruments and subjects you teach. Already have a list of students? Import it from a spreadsheet in a couple of clicks.
- 3
Open your lessons and share the link
Set the weekly schedule and capacity for private lessons and group classes, mark the ones you want to fill as public, and share the branded enrollment link on Instagram, WhatsApp or your website.
- 4
Take attendance and get paid
Mark attendance from your phone, sell tuition at reception, and watch credits, waitlists and payouts update themselves while you teach.
Made for European music schools
ClassWolf speaks your families’ language. The staff app and every automated email are available in English, Spanish, Italian, French and German, and the school’s locale drives which one members receive, so a parent who signed up in Spanish is never confused by an English reminder.
- Staff app and emails in 5 languages
- EU e-invoicing: Verifactu (Spain), SDI (Italy)
- GDPR consent capture and EU-based hosting
On the compliance side, EU electronic invoicing is built in, with Verifactu for Spain and SDI for Italy and more countries arriving as we onboard schools there. Marketing and photo consents are captured at sign-up the GDPR-friendly way, data is stored on EU-based infrastructure, and nothing is ever hard-deleted: deactivating a student preserves the full history so you keep your records without keeping clutter.
Music school FAQ
Can it handle both private lessons and group classes?
Yes. Run weekly one-to-one lessons with a capacity of one alongside group classes and ensembles with a real cap, all on the same calendar. Each lesson is tied to its teacher and room, so nothing double-books and you see who is teaching what, where and when at a glance.
Does it stop rooms and teachers being double-booked?
Yes. You schedule by room and by teacher, so a studio is never booked twice and a teacher is never expected in two places at once. Public sign-up respects the same limits and adds extra students to a waitlist for group classes.
Can families buy tuition and lesson packs?
Yes. Sell monthly tuition, ten-lesson packs or term enrolments at reception. When you take attendance, ClassWolf debits the right credit automatically and tracks expiry, so the balance is always correct and make-ups stop being guesswork.
How do teacher payments work?
You set the rule per teacher: a fixed fee or a percentage of the fees actually collected for the lessons they taught. ClassWolf calculates each payout per month and produces a report you can review, export or hand to your accountant.
Do you take a cut of my payments?
No. ClassWolf never takes a percentage of your revenue. When online payments arrive you will connect your own provider and pay only that provider’s standard processing fee, directly to them.
Is the free plan really free?
Yes. The Cub plan is free forever for a small school: up to three courses, three disciplines, three teachers and thirty students, with public enrollment and branded emails included. Upgrade to Starter when you grow.
Start your music school in five minutes
No credit card, no setup fee, no sales call. Create your school, set up your first lessons and run your first class today, then upgrade only when you grow.