ClassWolf for dance school owners: fill classes and see the whole studio at a glance

You opened a dance school to teach dance, not to live inside spreadsheets. But somewhere between the term timetable, the unpaid bonos and the "who's actually coming on Thursday" question, the business side ate your evenings. ClassWolf puts the whole studio back in one place, so you can spend your time on the floor instead of in the back office.

Your week right now#

Monday you're rebuilding the timetable in a spreadsheet because Studio B got double-booked again. Tuesday a parent emails asking how many classes are left on their child's pack, and you dig through paper cards to find out. Wednesday you realise three students have been coming for a month without paying. Friday you try to work out what each teacher earned, and give up halfway through.

None of that is teaching. All of it is the cost of running things across notebooks, group chats and your memory.

Where it breaks#

Empty slots in popular classes you didn't notice were filling up. Class packs that quietly expired without a single reminder going out. Cash taken at reception that never quite reconciles. A waitlist living in your head. When the studio grows, every one of these gets heavier — and you feel it first.

How ClassWolf helps you fill classes#

Recurring scheduling checks room and teacher conflicts before you publish, so Studio B is never double-booked again. Public enrolment pages let new students sign up to a class or a course themselves — you share a link, they book, the spot fills. No back-and-forth, no manual entry.

Turn class packs into steady cashflow#

Bonos are the engine of a dance school's cashflow, and ClassWolf treats them that way. Each pack decrements automatically as students attend, and expiry is tracked for you. You can see at a glance who's running low, who's expired, and who hasn't paid — so renewals happen on time instead of slipping through.

When you can see every pack balance, every unpaid invoice and every half-full class on one screen, the studio stops surprising you.

See the whole studio at a glance#

One single record per student means their schedule, attendance, payments and pack balance all live together — not scattered across four tools. Payments and cash tracking show you what's actually come in. Reports, including teacher earnings, mean you settle pay in minutes instead of an afternoon of guesswork.

Keep dancers coming back#

Filling a class once is easy; keeping it full term after term is the real work. With every student in a single record, you can see who's drifted from three classes a week to one, whose pack lapsed and never renewed, and which beginners never came back after their trial. Email communications and campaigns let you reach those people on purpose — a "we miss you" to lapsed students, a reminder when a new term opens, a nudge to the dancers whose packs are about to expire. Retention stops being luck and starts being something you can actually steer.

Built for Europe, built to grow#

Invoicing is EU-compliant out of the box — Spain's Verifactus and Italy's e-invoicing are handled, so you stay on the right side of the rules as you scale. Run one discipline or add ballet, urban, ballroom and kids' classes side by side; it's all the same platform. There's a free plan with no credit card, so you can start with the classes you have today and grow into the rest as the school does. Nothing to migrate, no spreadsheet to abandon on day one — you simply move your real work into a place where it finally adds up.

ClassWolf isn't a federation or a tax-filing tool — it's the operations layer that lets you run the whole dance school on one platform and finally get your evenings back.