Run your martial arts school on one platform — built for owners

You opened your dojo to teach, not to chase spreadsheets. But running a martial arts school means tracking who is on which grade, who is due for a grading, who has paid this month, and whether the 6pm kids' class has too many white belts for one instructor on the mat. ClassWolf puts all of that in one place so the school side stays out of your way.

Your week right now#

Memberships live in one tool, the grading list lives in your head, and attendance lives on a clipboard that someone forgot to bring to the mat. When a parent asks "when is my son's next grading?" you guess. When you want to know which students have stalled three months on the same belt, there is no easy answer. Money owed is a feeling, not a number.

Where it breaks#

Growth makes it worse, not better. More students mean more memberships to renew, more class packs to track, more gradings to schedule, and more ratios to keep safe on the mat. The clipboard does not scale. Neither does remembering who is close to their next belt, or who has quietly stopped showing up after grading away from their friends.

Grades and gradings you can actually see#

Every student has one record that shows their current grade, their attendance history and how long they have been at that level. You set up your recurring classes once — with room and instructor conflict checks so two groups never land on the same mat at the same time — and ClassWolf keeps the timetable honest. When a grading approaches, you can see at a glance who is ready and who needs more mat time.

Mat-safe ratios#

Because every class has a register and a capacity, you can keep instructor-to-student ratios sensible before a session fills up. You see how many are enrolled in the Tuesday juniors class before the term starts, not when twenty kids walk through the door.

When you can see who's due to grade, who's behind on payments and who hasn't been on the mat in three weeks, retention stops being luck.

Memberships and class packs that keep their word#

Sell monthly memberships or class packs (bonos) that decrement automatically as students attend, with expiry dates that actually expire. No more honour-system punch cards or arguments about how many classes are left. Payments and cash are tracked together, so the money side of the school is a number you can trust, and EU-compliant invoicing — Verifactus in Spain, e-invoicing in Italy — is handled without a separate accountant's tool.

Retention without the guesswork#

Most students leave quietly, not loudly. With attendance and grade history in one view, you can spot the white belt who skipped two weeks and the brown belt who has plateaued. Email communications and campaigns let you reach a group — say, everyone due to grade next month, or everyone who lapsed after summer — without exporting lists by hand.

One view for the whole school#

Your instructors, your reception staff and you all work from the same student records, the same timetable and the same payment status. No one is guessing whether a fee was paid or whether a green belt is cleared to grade. Public enrolment pages let new students sign up online and land straight in your system.

Add a second discipline — say you teach BJJ alongside karate, or run a kids' kickboxing stream — and it lives in the same platform with the same records. You can start on the free plan with no credit card, and run your whole martial arts school on one platform instead of a drawer full of clipboards.